This document outlines accounts payable procedures through flowcharts, including the personnel involved, forms used and major decision processes. Procedures include filing incoming reports and external documents and preparing for payments.
Sample steps include: Accounts payable receives a purchase order from purchasing, a receiving report from receiving, and an invoice from the vendor before processing payments. The purchase order and the receiving report should be filed in an “unpaid file” until the respective invoice is received. The invoices arrive and are placed in an incoming stack for accounts payable to review, etc.