This email policy template defines the conditions under which a company's email systems may be used for communication. It applies to all employees of a company and any other personnel granted access to the company's email system. Specific procedures are defined for email access, permissible uses, prohibited uses, privacy and disclosure, and email retention.
In this sample, the use of email and related resources should be for company business only. Employees may want to use email for personal communication that is not directly related to their role within the company; however, employees are expected to use good judgment and to limit the amount and frequency of such use.