This policy establishes standard procedures for the auditing of expense reimbursements submitted by employees. It calls for a random audit process of expenses that are submitted to accounts payable for reimbursement.
In this sample, employee, field and shared service center responsibilities are detailed. A completed employee expense reimbursement form must be submitted to an authorized approver or administrator, with all original receipts collected in an expense envelope signed and dated by the authorized approver. The employee should also make a photocopy of the expense report and receipts for their records. This policy also provides requirements for out-of-pocket expenses to be reimbursed.