Special Payment Handling Policy

This tool contains two sample policies that establish standards and procedures for the handling of payments to be returned to the requestor, returned overnight to the vendor or otherwise handled in a manner inconsistent with overall company check processing procedures.

In these samples, a special payment terms code must be designated within the company’s workflow when an approver requires a check to be returned to a management office rather than having the check sent directly to the vendor from the shared services center (SSC). Management discourages the excessive use of payment terms codes, as it impedes check processing and delays vendor payment.