Policies and Procedures Templates Available on KnowledgeLeader
Policies and procedures are designed to influence and determine all major decisions and actions in the workplace, and all activities take place within the boundaries set by them. KnowledgeLeader's templates for policies and procedures help you review, update or create your company's policies and procedures, and are provided in downloadable format, so they can be repurposed for use in your organization.
We offer over 400 templates
policies and procedures that offer a wide range of support. Check out some of KnowledgeLeader's most popular templates for policies and procedures below. For a full list of available items, visit our Policies & Procedures content area
Accounting Policies and Procedures | Corporate Policies and Procedures | HIPAA Policies and Procedures | Human Resources Policies and Procedures | Policy Development | Privacy Policies and Procedures | Procurement Policies and Procedures | Security Policies and Procedures| Travel Policies and Procedures
|Account Structure Policy|
This accounting policy template provides a brief overview of the standard chart of accounts structure as it exists on the accounting system.
According to this accounting policy template, the system permits accounting information to be entered into the general ledger at three levels of detail, defined as GL Major/GL Minor/Dept. In addition, a structure consists of multiple points: (1) Data points represent the actual values in a column. These can be the values you want to analyze, report on, and secure. (2) Summary points reflect the way you want to summarize data for analysis and reporting. A structure can have multiple levels of summary points. (3) Reference points link one structure to another.
The purpose of this purchasing policy template is to ensure quality materials, supplies, and services are procured by authorized individuals from authorized suppliers with consideration given to the adequacy of quantities, competitive pricing, and timely delivery. The guidelines should also consider and avoid the disruption of business operations due to improper or untimely purchases and the inefficient use of cash caused by excessive purchases.
This policy template outlines a set of policies and procedures governing the purchasing process. This policy template covers all purchase commitments and applies to the purchase of goods and services, the approval of such purchases, and the receipt and acceptance of materials, supplies, and services. The general ledger accounts impacted by this policy include raw material inventory, operating supplies, etc.
|Purchasing Policy: Sample 3|
This policy template outlines a set of policies and procedures governing the purchasing process.
The purpose of this purchasing policy template is to ensure that quality materials, supplies and services are procured by authorized individuals from authorized suppliers with consideration given to the adequacy of quantities, competitive pricing and timely delivery. These business activities should be conducted in the best interest of the company at all times. This policy template applies to the purchase of goods and services, the approval of such purchases, and the receipt and acceptance of materials, supplies and services. It also covers all purchase commitments (with or without the use of purchase orders).
|Corporate Website Policy|
This corporate policy template helps to ensure that the company website reflects a consistent corporate image that preserves and builds the value of the corporate brand.
In this corporate policy, the company website shall incorporate consistent standards to maintain and reinforce the corporate image. Appropriate measures will be taken to safeguard the privacy of users of the website and to maintain confidentiality of information collected. A manager is responsible for ensuring compliance by reviewing and approving website content. Employees involved in developing and maintaining website content are responsible for complying with this corporate policy.
|Corporate Aircraft Policy|
The purpose of this corporate policy is to detail the administrative and accounting procedures related to aircraft usage. These procedures ensure the appropriate tax and accounting treatment of both business and personal use of company aircraft by eligible persons in accordance with the company’s corporate policy.
The four areas of primary importance are included in this policy template, including 1) imputing income for non-business flights by eligible persons, their family members and guests in accordance with IRS safe harbor rules utilizing Standard Industry Fare Level (“SIFL”) rates; 2) the calculation of any disallowance of tax deduction to the extent required by existing tax law; etc.
|Corporate Image and Communication Standards Policy|
This corporate policy helps to ensure that all internal and external communication reflects a corporate image that is consistent and preserves and builds the value of the corporate brand.
The procedures apply to all external and internal communication that uses the corporate image, including logos, business cards, letterhead and other media. In this policy template, all internal and external communication shall incorporate consistent standards to maintain and reinforce the corporate image. Only the authorized company name and logos may be used. A responsible manager must ensure compliance by reviewing and approving external communication using the corporate image.
|HIPAA Policy and Procedures: Disclosing PHI for Public Health Purposes|
This HIPAA policy and procedures template is designed to provide guidance and to ensure full compliance with all applicable laws related to the use and disclosure of protected health information (PHI) for public health release purposes. According to 45 CFR §164.512(b), covered entities are permitted to disclose protected health information to public health authorities for a full range of public health activities.
In this policy template, the company may disclose protected health information to a public health authority that is authorized by law to collect or receive such information (or, at the direction of a public health authority, to an official of a foreign government agency that is acting in collaboration with a public health authority).
|HIPAA Policy and Procedures: Disclosing PHI for Health Oversight Purposes|
This HIPAA policy and procedures is designed to provide guidance when using or disclosing protected health information (PHI) for health oversight activities, while protecting patient health information in the company’s possession. A covered entity may use or disclose protected health information without individual authorization for health oversight activities pursuant to 45 CFR §164.512.
In this policy template, the company is committed to ensuring the privacy of patient health information. To support this commitment, the company will ensure that any use or disclosure of protected health information for health oversight release is in compliance with all applicable laws and regulations.
|HIPAA Policy and Procedures: Disclosing PHI to Avert Serious Threats to Health and Safety|
This HIPAA policy and procedure provides guidance to ensure full compliance with all laws when using or disclosing protected health information (PHI) to prevent or lessen a threat to the health or safety of a person or the public.
In this policy template, covered entities are permitted, consistent with applicable law and standards of ethics code of conduct, to disclose protected health information based on a good faith belief that the disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.
|Employee Selection Process Policy|
An effective employee selection process can help organizations identify candidates with the skills necessary to succeed on the job while meeting legal requirements. Choosing the most appropriate set of skills assessment for a position can significantly increase the likelihood of a “good hire” as well as contribute to reducing employee turnover and training time and increasing overall job performance.
For the most effective and beneficial results, organizations should have a defined and documented employee selection policy describing the process as a whole, as well as specific steps that are necessary to be completed. This human resources policy template is helpful as a referral guide for all of the personnel that play a part in employee selection.
|New Hire Paperwork Policy|
The purpose of this human resources policy is to document general hiring procedures for human resources and hiring managers.
According to this sample human resources policy, all newly hired employees must complete a new hire package prepared by personnel administration, and personnel must make copies of the new hire's identification (birth certificate, driver's license etc.) for the personnel file. In addition, a payroll/status change notice must be completed and signed by the division manager in order for the employee to be placed on payroll, and the employee status form and W-4 should be forwarded to payroll. This human resources policy also states that the employee should be given a copy of the handbook and sign a receipt.
|Violence in the Workplace Policy|
This human resources policy template establishes procedures to minimize and/or prevent violence and unacceptable behavior in the workplace and to foster the safety and security of a company’s employees, customers and visitors to work sites.
This workplace policy template applies to all employees of and visitors to the company. In this policy template, the company does not tolerate violence or unacceptable behavior in the workplace perpetrated by or against employees, customers, clients or other third parties. In the event of a violent incident or unacceptable behavior perpetrated by an employee, the company will act to severely discipline the employee, up to and including discharge for cause.
|Dress Code Policy|
This dress code policy template outlines a company’s dress code for a classy, contemporary business casual environment.
The goal is to portray a business-like image of company employees while allowing employees to work in a more comfortable, less formal atmosphere in the office environment. Business casual attire is appropriate in the office. Some guiding principles while dressing up are: focus on the overall image the employee projects, wear appropriate jewelry and makeup, aim for a classic and professional look, pay attention to the fit of clothing, and wear traditional business attire if there is any meeting scheduled with customers/visitors.
|Emergency Policies and Procedures Manual|
The information contained in this sample policies and procedures manual is designed to help a company and its employees prepare for and respond to a number of emergency situations that may occur. Since fire, earthquakes, power outages and other emergencies may occur with little (or no) warning, it is recommended that all office buildings and companies within have an emergency procedures manual handy.
This is a sample of an emergency policies and procedures manual for a business office building. It includes procedures for safety teams, fire prevention/drills, disabled assistance, earthquakes, power outages, workplace violence and bomb threats.
|Financial Policy Development Policy|
The purpose of this policy template is to establish guidelines for the development of new and revision of existing financial policy statements for a company.
According to this policy development example, a company’s financial policy should be created as a continuing directive which outlines a course or method of action. The intent of these policies should be to influence and guide both present and future decision making to be in line with the philosophy, objectives and strategic plans established by a company’s executive management in addition to compliance with regulatory reporting requirements. In addition, this policy template states that financial policies should be created and maintained at two different levels within the organization.
|Policy Development Policy: Sample 2|
This policy template establishes procedures for developing new and revising existing financial policy statements.
According to this policy development example, all policies are to be in compliance with all applicable financial and accounting standards and other statutory regulations. Financial policies should focus on financial matters that are broad, long range and repetitive in nature. Financial policy statements shall be concise and clear in meaning, yet should be in sufficient detail to encompass all possible scenarios under which the company operates either currently or into the future. The level of documentation for all policy statements should be commensurate with the level of complexity and risk which the policy statement covers.
Procedures provided in this policy template include: a company collects personal information in the normal course of business in order to process requests; a company gathers anonymous information about you for internal purposes, and may share this anonymous information with third parties; a company should not sell, trade, or give away a user’s personal information to anyone; a company should not disclose or otherwise share personal information with third parties, except under certain conditions.
According to this policy template, when using the procedure, all company information security policies will be created, maintained and reviewed in accordance with the enterprise information security policy. Also, consistent information protection must exist throughout the lifecycle of the information.
|Indirect Procurement Policy|
This procurement policy template documents guidelines for the procurement of indirect services and goods in a company. It discusses indirect expenses, capital services and goods purchases; requisition submittal and approval; requisition requirements; and expensed/capital purchase orders.
In this policy template, most company purchases are made through the company's procurement department. Employees create purchase requisitions, which, once approved per the commitment and expenditure authority policy, authorize buyers to create purchase orders (POs) for expensed and capital services and goods required to adequately maintain the operation of the company.
|Vehicle Procurement Policy|
The purpose of this procurement policy template is to define and establish the responsibilities, internal controls and required authorizations for the creation, processing and issuance of purchase orders (PO) related to vehicles at a company. It applies to a company and its employees, agents or independent contractors.
This policy template covers the following: purchases requiring a PO, purchase requisition for creation of a PO, PO commitment, and approval authority. In addition, this policy template provides a detailed procedure which describes the process for creating a PO in a designated system, obtaining approval for the PO and sending the PO to the vendor and/or member.
|Accounting System Security Policy|
This security policy template establishes the standards and procedures for accounting system security in compliance with management’s objectives.
According to this security policy template, an accounting system request form is necessary to gain access to the accounting system and must be completed and approved by the requestor’s manager. A sample accounting system request form is provided in this policy. In addition, this security policy template outlines the steps that are necessary to obtain or change access to the accounting system, which includes completing the accounting system security request form, and instructions on how the form can be submitted.
|Enterprise Information Security Policy|
This document establishes information security policies setting baseline criteria for access to, through, or from an organization’s communication networks. It is intended to set the information security criteria, means, methods and measures to protect the confidentiality, integrity and availability of information assets and communication networks. It also establishes the rules for the access and use of data, information and network infrastructure.
This information security policy template also promotes mitigating the risks and losses associated with security threats to the networks, data assets, and information resources.
|Network Security Policy|
The following security policy template outlines a set of policies and procedures governing information security, and is written to protect user accounts, corporate data, and intellectual property owned by a company. This security policy template defines the roles and responsibilities of each user regarding network security.
This document covers the security policy for the company global network, including the following: intra-regional wide-area networks (WAN), inter-data center network transports, company office local-area networks (LAN), data center networks, internet connections installed at company locations, remote access points into the company global network, device security (PDA’s, etc.), malware protection, and wireless access security.
|Travel Policy (Cost Conscious Sample)|
This travel policy template outlines rules and guidelines for employees to follow when engaging in business travel for a company and reflects a heightened sensitivity to travel costs.
According to this travel policy template, all personnel are expected to adhere to the following: reduce group and meeting travel by considering alternatives to travel; purchase tickets at least ten days in advance; use advance purchase, non-refundable, coach class tickets; accept lowest fare routing; limit first class travel for flight segments of two hours or more; re-consider choice of hotels; use the lowest rental car rates available from preferred car rental suppliers; and use corporate credit card for all business related expenses.
|Entertainment and Travel Policy|
The following travel policy template outlines a set of procedures for business travel and entertainment expenses including documentation guidelines for the expense reimbursement process. It applies to all departments and individuals who travel or entertain for the company.
According to this travel policy template, all reservations required for business travel and entertainment should be made via the company’s approved travel website or on-site travel agency, which can solicit better corporate discounts and rates for hotels, airlines, car rental agencies and travel agencies. This travel policy template also states that expenses are to be within established company guidelines and will be reimbursed with proper documentation.