This sample policy defines guidelines and procedures organizations should follow when preparing accounts payable documentation.

Sample procedures include: a preparation operator begins the process by opening the envelopes and extracting the content; any non-AP-related documents should be forwarded to the appropriate departments; staples and paper clips are removed, documents are unfolded and torn pages are taped; document prep should identify all packing slips and statements and sort them accordingly; and statements that do not have charges exceeding 60 days should be immediately discarded.