Access our personnel records policy for effective document retention and employee privacy management. The following sample outlines a set of policies and procedures to help preserve the privacy of the company and its employees by maintaining and holding confidential, the records of prospective, current, and past employee’s personnel files and health files.

Procedures outlined in this policy state that personnel records and files should be retained by human resources. Personnel records include application, salary data, promotions, disciplinary actions, commendations, benefit enrollment forms, performance evaluations, and other job-related personnel documents. In addition, all confidential records, including employee files, should be stored in a secured area.