This Procurement Card Policy is designed to streamline purchasing processes, reduce transaction costs and enhance financial controls. By implementing this policy, organizations can simplify accounts payable functions, automate data tracking and enforce compliance with spending guidelines, all while maintaining flexibility for authorized transactions. This tool ensures proper usage of procurement cards through robust internal controls, clear guidelines and accountability measures, making it an essential resource for businesses aiming to optimize efficiency and safeguard their assets.

This comprehensive tool includes two detailed samples. Sample 1 outlines the purpose, objectives and operational setup of a procurement card program, including roles, responsibilities and the onboarding process. It also provides insights into managing cardholder activity, ensuring compliance and handling audits. Sample 2 focuses on establishing proper authorization, defining usage policies and maintaining expense accountability. Together, these samples provide a structured approach to implementing and managing a procurement card system effectively.

Sample procedures include:

• All users must sign the purchasing card user agreement.
• The company’s master credit card will be used for any airfares.
• Credit card expense reimbursements will only be made using the T&E report form.