Our Signature and Authorization Policy provides organizations with a structured framework for establishing and enforcing signature authority and authorization requirements across financial, legal and operational activities. It helps reduce the risk of unauthorized commitments, strengthen internal controls, and support regulatory compliance by clearly defining who can approve what and under what conditions. Designed as a practical reference, this tool enables finance, audit and compliance teams to promote accountability, maintain proper documentation, and ensure that critical decisions are approved at the appropriate level.

This tool includes three samples tailored to different organizational needs. Sample 1 focuses on trade promotions, pricing and customer-related transactions; outlining approval levels; delegation rules; and detailed authorization matrices. Sample 2 presents an enterprisewide authorization framework covering requisitions, purchasing, expenses, contracts, and compliance considerations such as related-party transactions and anti-corruption requirements. Sample 3 provides a broader governance-oriented approach, emphasizing documentation of approvals, escalation procedures, corporate-level restrictions, and consistency across locations and departments.

Sample procedures include:

• Temporary delegations may be granted to a designated financial signatory for a period not to exceed one year.
• All employees must adhere to their approval authorization limits. 
• The authorization process may be dynamic in nature but must achieve either an authorization or a denial of authorization within a time frame consistent with the need for the decision.