This policy outlines a set of procedures for conducting an employee expense reimbursement audit. The procedures call for a random audit process of expenses that are submitted to accounts payable (AP) for reimbursement.

In this sample, a completed employee expense reimbursement form must be submitted to an authorized approver or administrator, with all original receipts collected in an expense envelope. Employees should also make photocopies of expense reports and receipts for their records. Employees must provide the following for out-of-pocket expenses to be reimbursed: date incurred, description, actual amount incurred and GL account code.