This expense reporting violation review focuses on an employee’s potential noncompliance with standard corporate policy. It is employed during monthly audits when an employee's expense report is randomly selected and found to potentially breach company guidelines. This structured approach ensures clarity and consistency in addressing policy breaches, reinforcing adherence to corporate standards.

The memo also directs employees to the company's intranet for detailed policy information and provides contact details for any audit-related queries. This document is crucial for maintaining financial integrity and accountability within the organization, ensuring that employees understand and comply with expense reporting procedures.

The memo categorizes violations into three tiers:

• Tier 1: A corporate policy may not have been followed but does not require additional action on your part. This letter serves as a reinforcement of corporate policy.
• Tier 2: A corporate policy may not have been followed, and additional support and/or information is required. Please remit the requested information and/or support to internal audit within two weeks of this letter’s date.
• Tier 3: A corporate policy was not followed, and your supervisor will be notified.