Every organization faces moments when purchasing needs move faster than policy, and that’s where this Purchasing Bypass Process Policy proves invaluable. This tool offers a clear pathway for managing exceptions, documenting unusual purchasing scenarios and ensuring financial commitments remain under control. With its easy-to-follow procedures, it helps keep procurement transparent and compliant, minimizing risks and promoting responsible spending across all departments.

This document includes two samples. Sample 1 explains how to manage purchase order requests submitted after work begins or goods are delivered, with emphasis on documentation and timely management reporting. Sample 2 covers indirect procurement, outlining how employees submit requisitions and obtain approvals for purchases such as capital items and consulting services.

Sample procedures include:

• Employees (including purchasing personnel) who knowingly and intentionally violate this policy are subject to possible disciplinary action, including employment termination.
• Indirect services and goods require an approved requisition prior to the buyer's creation of a PO.
• The procurement card is used in some locations and allows employees to pay for some goods and services as stated in the procurement card policy.