This Technology Acquisition Policy serves as a strategic compass for organizations navigating the complex landscape of technology procurement and disposition. In today’s fast-paced digital environment, having a well-defined policy is essential for ensuring that technology investments align with business objectives while maximizing value and minimizing risk. This tool enables organizations to establish uniform procedures, thereby improving accountability, optimizing workflows and ensuring adherence to internal policies.

This document includes four sample policies, each offering a unique perspective on technology acquisition and divestiture. Sample 1 focuses on establishing guidelines and accounting procedures for acquiring technology, equity and other investments, ensuring proper financial treatment and authorization. Sample 2 provides comprehensive instructions for asset acquisition and disposition, detailing roles, responsibilities and compliance requirements for employees and contractors across all global locations. Sample 3 outlines standards and procedures for purchasing both standard and non-standard technologies, emphasizing compatibility, security and stewardship of company resources. Sample 4 addresses the integration and separation processes during mergers, acquisitions and divestitures, highlighting due diligence, IT standards, project management and compliance with regulatory controls.

Sample procedures include:

• All transactions must be reviewed by the corporate controller's office to evaluate the accounting treatment of the acquisition.
• IT adds new assets and warranty information to the IT asset tracking system.
• Standardization allows the company to efficiently select and manage technology, obtain better technology pricing, reduce maintenance costs, and increase access to training and assistance.