This sample compliance work program for software licensure compliance can be modified for scope considerations that depend on the extent and particulars of the licensing agreement included under review. The program emphasizes the importance of maintaining accurate documentation standards and retention practices, ensuring that software licenses are matched to individual workstations and updated accordingly. It addresses key areas such as responsibility for software licensing, policies on software use, acquisition decisions, vendor selection and efforts to secure the best pricing.

Additionally, it covers procedures for tracking licenses, acquiring upgrades and handling unlicensed software. The tool also highlights the need for periodic inventory checks, proper accounting for software assets and adherence to generally accepted accounting principles (GAAP). Special considerations include tax treatments, accelerated depreciation methods, and compliance with copyright laws to avoid legal and reputational risks. Overall, the work program provides the necessary steps and considerations to effectively evaluate and ensure software licensure compliance within an organization.

Sample questions include:

• Who is responsible for software licensing at the unit?
• Is there a clear and enforceable policy on software use and copyrighted software?
• How do employees request copies of software or upgrades of existing programs?
• Who makes the software acquisition decision and based on what criteria?