Vehicle Expense Reimbursement Policy

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Procedures for Employees Using Personal Cars on Company Business

This sample policy contains guidelines employees should follow when using their personal car on company business. 

In this sample, if a person is requested to use his/her personal vehicle on company business, they should have appropriate insurance coverage. Coverage should be complete, including public liability, property damage and collision. It also must be understood that the company's obligation is limited to reimbursement for mileage, parking and toll fees. Any costs that result from accidents or traffic violations while the employee's car is being used for the company's business will not be reimbursed by the company. 

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