Check Distribution Policy

The purpose of this policy is to provide guidelines for authorizing, processing and distributing checks. It applies to all check distribution processes and requires that all check processing and distribution tasks be handled by the A/P coordinators.

This policy states that check runs should be processed weekly and on designated days and that proper internal controls be in place to ensure the check processing and authorizing approvals are appropriate. Some of the procedures listed on this policy for the A/P coordinator include: entering date ranges for invoices which are due for payment, creating a pre-check run and reviewing it for reasonableness, and taking appropriate action if a pre-check error occurs.